Below is a suggested graduate student performance review procedure for a university in Canada:
1. Evaluation Criteria:
Define evaluation criteria to assess graduate student performance. This should include both academic and non-academic factors such as research output, coursework grades, attendance, participation in academic and professional events, and any other relevant metrics.
2. Schedule:
Establish a schedule for performance evaluations, including the frequency and timing of evaluations. It is recommended to hold evaluations at least once per year, ideally at the end of each academic year.
3. Notification:
Notify students of the upcoming evaluation and provide them with the evaluation criteria, process, and timeline.
4. Self-Assessment:
Provide students with an opportunity to complete a self-assessment to reflect on their performance and identify areas of strength and weakness. This can help guide the performance review discussion and create a more productive dialogue between the student and the reviewer.
5. Performance Review Meeting:
Conduct a face-to-face meeting between the student and their academic advisor or program coordinator to discuss the student’s performance. During this meeting, review the student’s self-assessment and any relevant academic records, research progress, and non-academic achievements. Discuss any concerns or areas for improvement and set specific goals for the upcoming academic year.
6. Written Feedback:
Provide the student with written feedback following the performance review meeting. This should include a summary of the discussion, any areas of concern, and specific recommendations for improvement.
7. Follow-Up:
Schedule follow-up meetings throughout the academic year to monitor the student’s progress towards the goals set during the performance review. This can help ensure that the student is on track and provide an opportunity to address any issues that arise.
8. Reviewer Feedback:
Provide feedback to the student’s academic advisor or program coordinator on the student’s performance, including any areas of concern and recommendations for improvement. This can help guide future academic advising and program development.
9. Record Keeping:
Keep detailed records of all performance evaluations, including the evaluation criteria, meeting notes, written feedback, and any follow-up meetings. This can help ensure consistency and fairness in evaluating student performance and provide a record of progress over time.
Overall, a comprehensive graduate student performance review procedure can help ensure that students are meeting academic and professional expectations and provide a framework for constructive feedback and goal setting.
Overall, a comprehensive graduate student performance review procedure can help ensure that students are meeting academic and professional expectations and provide a framework for constructive feedback and goal setting.